Parents' Association Elections 5/15/19 @ 5pm

May 14, 2019

Dear Parents and Guardians of Shell Bank I.S. 14,

 

It's time to select candidates for the Executive Board of our Parent's Association and School Leadership Team for the 2019-2020 School Year. Elections will be held on Wednesday, May 15th @ 5 pm in Shell Bank's Auditorium. 

 

*** If you are interested in a position on the P.A. Executive Board and/or School Leadership Team, please be prepared to commit to the job duties. 

 

The President of the P.A. is an automatic member of the School Leadership Team. 

The following positions are open for nomination: 

           

            P.A. President                                                            

P.A. Recording Secretary  

P.A. Treasurer 

Duties of Officers

 

President:  The president shall preside at all meetings of the association and shall be an ex-officio member of all committees except the nominating committee.  The president shall appoint chairpersons of association committees with the approval of the executive board.  The president shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities.  The president shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team.  The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings.  The president shall be one of the eligible signatories on checks.  The president shall assist with the June transfer of association records to the incoming executive board.

 

Recording Secretary: The recording secretary shall record minutes at all association meetings.  The recording secretary’s responsibilities shall include the preparation of notices, agendas, sign-in sheets and materials for distribution.  The recording secretary shall prepare and read the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership.  The recording secretary shall maintain custody of the association’s records on school premises.  The recording secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office.  The recording secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association. The recording secretary shall assist with the June transfer of all association records to the incoming executive board. 

 

Treasurer:  The treasurer shall be responsible for all financial affairs and funds of the association.  The treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks.  The treasurer shall adhere to and implement all financial procedures established by the association. The treasurer shall prepare and present a written report of all transactions at every executive board and general membership meeting.  This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period.  The treasurer shall also prepare the association’s interim and annual financial reports.  The treasurer shall make available all books and financial records for viewing by members upon request and for audit.  The treasurer shall assist with the June transfer of all association records to the incoming executive board.

 

*P.A. Executive Board mandatory positions: President, Recording Secretary, and Treasurer.

Optional positions can include: Co/Vice President, Co-Recording Secretary, Co-Treasurer, Corresponding Secretary, Financial Secretary, Volunteer Coordinator, Presidents’ Council Representative, and Parent Representatives for each grade.

Committees can include: Fundraising, Event Planning, Family Engagement, and 8th Grade Committee

 

Be a part of Shell Bank's community. Be the change you want to see!

-- 

 

Thank you,

Shellbank IS 14 - Parents Association

 

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